Consent to the collection of personal information
Before genealogical research is started clients will be asked to agree to the collection and processing of personal information which is necessary in order to carry out the requested research for them. [The General Data Protection Regulations (GDPR) – (EU) 2016/679 do not require the consent of every living person found in the course of genealogical research (apart from the client) as this would prove “impossible or would involve a disproportionate effort”, for historical research purposes.]
What information do I collect about you?
I collect information which you have provided while using the contact form on this website, or in correspondence, or gathered whilst undertaking genealogical research for you:
Your name and personal contact details (eg: email address, postal address and telephone number)
Other information which you may provide
Depending on the research requested I may obtain from you, or through genealogical research, information about living relatives (eg: names, details of birth and marriage, addresses and occupations).
Why do I collect this information?
Your information is collected:
For administrative purposes
To contact you in order to discuss your enquiry, plan your research, and report research findings
For billing purposes
To assist in the research that has been requested
What do I do with your information?
All personal information is stored electronically on password and firewall protected devices, with a backup stored on an external drive which is kept in a locked cabinet.
Paper copies of communication and research are stored in a locked cabinet.
Occasionally material relating to a specific research project may be temporarily uploaded to a ‘cloud’ based storage space to facilitate transfer of large digital files. This copy will be deleted once the client has notified me that it has been downloaded.
Who might I share your information with?
I will not share any personal information belonging to clients with anyone, unless I have written permission from the client, or am required by law enforcement agencies to do so.
I will not use personal information belonging to clients (or any living relative being researched) for marketing purposes.
How long do I keep your information?
Invoices, receipts, and contracts containing name and contact details are kept for seven years for tax purposes to comply with HMRC requirements.
How can you access the information I hold about you?
Cookies - A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
Contact form - This website uses the JSN Uniforms Contact Form Script.
The Old Inn, Kirktown of Fetteresso
Stonehaven AB39 3UP
Data controller responsible for information collected by Kincardineshire Ancestors: Lorraine A.H. Stewart
Kincardineshire Ancestors Data Protection (or ICO) Registration Number: ZA006107